Conference Planning

Optimal’s Communications Department provides meeting management ,conference planning, and implementation services. As part of these services our staff performs the following tasks:

• Conference, meeting, or seminar space reservation
• Arranging and participating in site visits of possible venues
• Assisting with planning and cost estimation of all event-related expenses including, catering and media (A/V, menu planning, etc.) services
• Working within assigned budgetary guidelines and tracking and reporting event expenses
• Event marketing through specialized websites
• Assisting with registration via online and personal administration services
• Negotiating contracts for
• Hotel blocks
• Transportation
• Off-site activities
• Printing
• Promotional items
• Special media services